Do we have to pay a fee to enter?

A fee of £295 per entry is charged to cover the administration costs of the award. Payment can be made by cheque payable to ASC or by BACS. Full details of how to pay can be found at the bottom of the entry form.

Do we have to be members of the ASC or the MRS to enter?

No. We do not take this into consideration, though we encourage you to consider membership of either or both, because we are sure you will find membership to be of great benefit to you, if you have developed software in this field.

We entered in a previous year. Can we enter again?

Yes, though we expect to see a fresh submission and a different client reference. We have had several entries resubmitted, and one winner that was a finalist in a previous year.

We are on the other side of the world. Do we have to come to London for the demo?

ASC is an international association and we welcome entries from all countries. It is only if you are a finalist that we will ask you to provide a demo and this demo can take place by webinar.

Do we have to provide your judges with the software for them to install?

We let you make that choice – it will depend on the nature of your application and how practical this is. What is important is that the judges are able to make a thorough assessment of the quality of your software, and this is often best achieved in the guided context of a demonstration.

How independent are the judges? I do not want to be giving away our best ideas to our competitors.

Judges are selected on the basis that they are knowledgeable about technology and are neutral. Furthermore, we strive to ensure that there is no conflict of interest by seeking declarations from all judges, and have substituted other judges on several occasions when a potential conflict was identified. Judges also undertake to observe the absolute confidentiality of any information provided. ASC never makes any comment on the winners or entrants beyond the published award citations.

Is the award only open to software companies and commercially available products?

No. We welcome entries from software creators who are not necessarily commercial software providers – this could be in-house developers within a research organisation, open source developers and collaborators, or those who have developed a custom application for one client, though we will want to see how the application could be beneficial and/or inspirational to a wider user base.

Is the award only open to software specifically written for a survey or research application?

No. The application of the software you present meets the award criteria and is relevant to survey-based research, but it does not need to be an application created exclusively for research.

What if I miss the deadline?

We guarantee to consider all entries received by the deadline. If you have missed it by a very small number of days, you should contact us immediately to establish whether a late submission is still possible. We cannot guarantee this will be possible and strongly recommend early preparation.

What if I cannot provide a case study on the application of the software?

The award is for Technology innovation and effectiveness, so having a good case study is important in being considered for the award. If the technology is still at proof of concept stage then we suggest waiting until next year, so you can submit when you do have a really good story to tell on the effectiveness of your software in the hands of your users.

What should the video contain and how should it be made?

The video is an opportunity for you to highlight key features, benefits and innovations in your product or service. It should be short, 5 or so minutes in length but no longer than 10 minutes. It might contain a quick demo, or screenshots, a testimonial from a customer, an explanation of the issues tackled or approaches taken. It could be PowerPoint with a voice-over, or someone speaking on camera, or a mixture. We are *not* looking for a slick, high-productions values effort. Material shot on a smart phone will suffice. It is due no later than Friday September 16th.

How formal is the dinner?

It is a black tie dinner, so it is pretty formal. For gentlemen, that is a dinner jacket (Tuxedo or a ‘smoking’ jacket), and for ladies, elegant evening wear or for both, national dress.

How many guests can I bring to the dinner?

If you are a finalist, the ASC will provide you with one ticket to join the ASC table. You are welcome to bring guests to the dinner, but you will need to purchase tickets for them from the MRS and they will be seated at a different table. The event tends to sell out each year, so we advise you book early for any guests.

What is the prize for the winner?

The winner receives a striking etched glass trophy to keep, a framed certificate and the entitlement to use the Award Winner logo on publicity.

What do the runners-up get?

Finalists are presented with framed certificates and are entitled to use the Award Finalist logo in their publicity.