Held at Imperial College
on Thursday 19 September 2002
There were no apologies.
The Minutes were agreed.
There were no matters arising.
The Chair, Steve Elder, thanked John Francis for his stewardship during his time as Chair of the Committee. John has now taken over the position of Treasurer but as Steve was Treasurer for the period until 30 April 2002, he would be giving the Treasurer's report on this occasion.
A very successful single stream, two-day conference was held in May 2001, although it is becoming increasingly difficult to attract large numbers of delegates to conferences. The Chair welcomed suggestions on how any improvement might be made in this respect. The next multi-stream International Conference will be held in Warwick from the 17 – 19 September 2003. This will be along similar lines to previous international conferences and a call for papers will be going out shortly. Other activities, apart from conferences, included updates of the software register, sales of proceedings, support for Triple S and further development of the website. The web site is becoming increasingly central to ASC.
The Chair was very sorry to report that Charles Clunies-Ross had decided to retire from the Committee. Andrew Westlake has agreed to take over as Secretary and Steve thanked Charles for all his work over the years and called upon Beverley Rowe, President of the ASC to speak. Beverley thanked Charles for all his efforts over the very long time in which he had been involved with the ASC, dating back to a mention in the first edition of the Software Register in 1972. Charles was presented with a GPS.
A copy of the audited reports for the year ended 30 April 2002 was attached to the Agenda. The past Treasurer, Steve Elder, stressed the need for surpluses on conferences. The pattern has been for one-day and two-day single stream events to make modest contributions, whilst the international conferences have contributed substantially to funds. It was noted that the 2001 accounts looked considerably more healthy than the 2002 accounts. This was due mainly to the fact that most of the income for the Latimer conference was received prior to the 2001 year end and most of the costs were paid during the following year. However, due to the success of three large conferences in the past 10 years, reserves have been significantly increased. These reserves are necessary to enable the committee to fund the planning of future conferences. The accounts have been audited by Stuart Manson, Chartered Accountant at the Department of Accounting & Financial Management, University of Essex.
The meeting agreed to adopt the accounts for the year.
There were no nominations from the floor and therefore all written nominations were elected unopposed.
It was suggested by Beverley Rowe that committee meeting attendance records for the year should be produced. This was agreed.
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