ASC Annual General Meeting

29th September 2006 at 12:30 p.m.

Imperial College London

AGENDA

1    Apologies for Absence

2    Minutes of last Annual General Meeting (15^th September 2005)

The minutes can be read here

3    Matters Arising

4    Report from the Chairman of the Executive Committee

5    Treasurer’s Report and Presentation of the Annual Accounts

6    Motions

1.     Change to the Constitution

The Constitution currently prescribes (in paragraph 3.4) that Corporate Members may nominate up to 4 individuals as Corporate Representatives. The Committee would like the flexibility to make this limit part of the general discussion about subscriptions, without requiring a change to the constitution. It is thus proposed:

Delete the first sentence in paragraph 3.4 (Corporate Members … Corporate Representatives.) and insert the following two sentences:

Corporate Members paying the basic corporate subscription may nominate individuals as Corporate Representatives. The maximum number of Representatives for a Corporate Member included in the basic subscription shall be determined by the Executive Committee and ratified by a General Meeting.

2.     Limit on Corporate Representatives

The Committee proposes that:

The limit to the number of Representatives for a Corporate Member shall be six.

3.     Change to Subscriptions

Membership fees have not been raised for 3 years, the last such increase being agreed in September 2003. The structure of rates remains unchanged except for the introduction of a reduced rate (by approximately 20% of the new rates) for individual academics and those in organisations with fewer than 10 employees. The number of names included with standard corporate membership has also been increased from 4 to 6.

The following rates are proposed. 

	Reduced rate		Standard rate
Type of membership	Student Applicable to full-time students. A letter of accreditation from the educational institution is required.	Reduced Individual Applicable to staff of academic institutions and to those in any organisation with <10 employees	Individual Applicable to all others	Corporate
				Standard Up to 6 named representatives	Extra names
Annual	£20	£40	£50	£180	£30
3 year		£95	£120	£420	£70

7    Election to the Executive Committee

The current executive committee consists of the following, (with the year of their last election):

Elected Members	Last Elected
Steve Elder, Consultant (Treasurer)	2003
Garj Basi, The Operations Centre	2003
Tim Macer, meaning Ltd	2003
Steve Taylor, Inputech (Vice Chair)	2003
Hugh Gentleman, Research Consultancy Services	2005
Laurance Gerrard, Consultant (Chairman)	2005
Mike Trotman, Datalucid Limited	2005
Ed Ross, Teleosys	2005
Peter Wills, Snap Surveys	2005
Andrew Westlake, Survey & Statistical Computing (Secretary)	2005
Randy Banks, Essex University	2005
Raz Khan, Cobalt Sky	2005

Co-opted Members:

Tim Burrell, Office for National Statistics	2005
A.J Johnson, Ipsos MORI	2006

Ex-Officio Members:

Diana Elder (Outgoing Administrator of the ASC),
Christine Jenkins (Incoming Administrator of the ASC),
Suzanne Evans (RSS),
Wendy Sykes (SRA),
Sue Trenhaile (MRS),
Beverley Charles Rowe (President, Independent Consultant).

Resigning Members:

Steve Elder, Consultant (Treasurer)
Hugh Gentleman, Research Consultancy Services

The following members of the executive are required to seek re-election under paragraph 7.1 of the constitution:

Garj Basi, The Operations Centre	2003
Tim Macer, meaning Ltd	2003
Steve Taylor, Inputech (Vice Chair)	2003
Tim Burrell, Office for National Statistics	2005
A.J Johnson, Ipsos MORI	2006

Written nominations for other candidates must be received by the Secretary by 7 September 2006 and may be submitted by post or by email.   The candidate must have indicated willingness to stand in writing by the same date.   Nominees may supply up to 100 words in support of their candidature.   Nominations should be sent to the Secretary, ASC, PO Box 60, Chesham, Bucks HP5 3QH, email admin@asc.org.uk

8.     Any Other Business